Frequently Asked Questions (FAQs)
Have questions on using MPS facilities?
Our FAQs below may be able to assist you.
To more quickly find answers to your questions, please select from the list below.
Getting Started
Who do I need to contact regarding renting facilities from Mesa Public Schools?
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The first step is to contact the school site you are want to use. If you are not sure what school you want to use, contact MPS Facility Rentals at 480-472-0151.
I want to rent an auditorium or gym or multipurpose room, etc.; do you have any available?
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Contact the school you wish to rent from. The school can tell you what is available on the applicable date. Facilities at all of our schools are available to the general public on a first come, first served basis (if not being used for a school-related activity). (Top)
I have contacted the school and asked the school secretary to hold the room I want. What do I need to do next?
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Stop by the school and complete a “Permit for Use of School Facilities (Permit).” They are available at any school office. You can complete the form right there and leave it with the secretary. (Top)
Permit Form
Can I complete the "Permit for Use of School Facilities" online?
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Currently, the permit is not available on-line. It is a multiple copy form that must be completed at the applicable school site. (Top)
How far in advance must I complete the Permit Form and have it approved by the School Site?
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The permits must be completed and approved at least 30 days prior to the use/rental date. (Top)
Rental Fees/Payment
Where can I find out the rental fees for renting MPS facilities?
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Rates can be found on the "Policy and Fees" page. Fees will be based on the type of organization you are, what times/dates you are requesting, and whether or not the rental occurs after school hours. (Top)
Who do I pay for the rental fees? When are they due?
- Renters will receive an invoice (generally in the mail) from the MPS Facility Rental Department. Rental fees are payable within one (1) week prior to the rental/user date. We accept checks or credit card (Visa or Mastercard), via calling the Facility Rental Department at 480-472-0151. (Top)
Insurance
Does my organization need to have insurance in order to use the District's/School's facilities?
- Yes. ARS 15-1105(C) requires the user/renter to provide a certificate of liability insurance. District policy requires liability coverage in the amount of $500,000, along with $10,000 worth of property damage insurance. In addition, Mesa Unified School District No. 4 must be named as an additional insured on the certificate. (Top)
Do I need to have my insurance policy with me when I complete the rental form?
- Although it is not required, it is a good idea to have a copy available to submit with the rental form. At a minimum, you will need to have a current copy on file with the MPS Rental Department prior to the event. (Top)
Rental Process
I just filled out the rental form at the school - what happens now?
- The school will process your request (i.e. the Permit), approve it, and send it to Facility Rentals. Facility Rentals will see if the school has called for a custodian or other personnel and will send you an invoice with your estimated labor and rental charges on it. If you haven’t already sent one, we will ask you to provide a certificate of insurance (the certificate can be faxed to our office), or you may include your certificate of insurance with your Permit. (Top)
Custodian Presence
Why do I need to have a custodian? Any mess we make, we’ll pick up.
- If you’re using a facility on a day school is in session, a custodian will not be required unless you leave a mess that requires overtime for our custodial crews. However, if you’re at a school on a weekend, holiday or in the summer, a custodian will be required at the sole discretion of the school principal. Children will be returning to school on Monday and the facilities must be ready for them. (Top)
Lights
I am renting a ballfield - who do I contact regarding the lights?
- Arrangements need to be made through the City of Mesa. Prior to the renter making arrangements with the City of Mesa for lights using our fields, the renter must have an approved Permit to be presented to the City to verify approved use. The City of Mesa can be reached at (480) 644-2447 or fax at (480) 644- 4571. (Top)
Miscellaneous
How does the District use the rental money it receives?
- A portion of the rental money goes to the school and the remainder goes into a fund that is distributed throughout the district where it is needed. Such as repairs, replacements, maintenance etc. (Top)