Position

Secretary II is assigned to a major curriculum area or to a department or program that affects the accuracy and reliability of further processes or services for the district to provide clerical support to assigned personnel by assisting with department/program functions; to communicate information to district personnel, general public and outside agencies; to ensure compliance with financial, legal and administrative requirements.

Qualifications

• High School education or equivalent required
• Previous related work experience desired
• Moderate proficiency in typing, with good accuracy; above average test battery
• Computer proficiency to include use of basic software applications(Word, Excel, etc)
• Ability to work well with diverse groups of people; good verbal and written communication skills
• Ability to organize, prioritize and meet deadlines while working with frequent interruptions and minimum supervision
• Knowledge of school district policies and procedures beneficial

Essential Duties

• Perform secretarial functions (i.e. typing, filing, recordkeeping, etc) for the purpose of assisting assigned personnel
• Respond to inquiries (i.e. district personnel, parents, students, general public, outside agencies, etc) to communicate procedures, information and/or direction and/or to evaluate situations to take appropriate action according to established guidelines
• Assist in the coordination of a variety of activities to administer department/program services in compliance with established guidelines
• Compile data from a variety of sources (i.e. timesheets, requisitions, mileage forms, enrollment applications, invoices) and prepare reports ensuring accuracy and compliance with financial, legal and/or administrative requirements
• Compose documents and/or written materials (i.e. correspondence, minutes, newsletters, memos, etc) to communicate and convey department/program information
• Process and/or prepare documents and materials (i.e. PARFs, requisitions, purchase orders, work orders, timesheets, invoices, grants, etc) to disseminate information in compliance with department/program, district, state and/or federal regulations
• Schedule and coordinate activities (i.e. appointments, meetings, facility usage, etc) for assigned personnel
• Establish and maintain department/program files and records providing up-to-date reference and audit trail
• Maintain and order supplies and/or materials ensuring availability
• Monitor budget expenditures complying with district guidelines
• Perform other related duties, as assigned, to ensure the efficient and effective functioning of the work unit

Marginal Duties

• Assist other personnel as may be required for the purpose of supporting them in the completion of their work activities