Volume 10, Number 4 March 2017
March 6 - March 31
Mobile Onsite Mammography
Schools on Spring Break
|Exclusionary status| ASRS contribution rate|
|Arrange for a substitute|Medical leave assistance|Form 1095-C|Wellness news|
Next month returning employees will be able to view and submit their contracts online through a secure website. This service not only provides MPS employees with a convenient way to access contract information, but also conserves MPS resources by limiting printing and mailing costs.
Go to the Payroll Department website and click on "iVisions Employee Web Portal". Be sure to close the Internet browser when you are finished to ensure a safe log-out. If you have problems registering, you can contact the Payroll office at 472-0444.
As soon as obligatory transfers are placed in specific instructional areas (e.g. grades K-6, secondary math, special education, Montessori), schools will proceed with posting existing vacancies for the voluntary transfer process. Administrators will be permitted to interview outside candidates at the same time they interview voluntary transfer requests. As in the past, administrators are required to interview all qualified employees who request a voluntary transfer.
Visit the HR site to view Voluntary Transfer Instructions for Certificated Employees for instructions on how to access and request an interview for a voluntary transfer position. Exclusionary employees (one-semester- or one-year-only contracts) may not participate in the voluntary transfer process unless they have been “rehired” from exclusion for the new school year. If you are interested in a voluntary transfer, you should access the directions referred to above and regularly visit the voluntary transfer posting site shared in the instructions. Voluntary postings will continue through May 2nd. If you need assistance with this process, please contact Yvette Orozco (x20412) or Mary Goetz (x20430). Please note that we will not post any voluntary transfer vacancies during the week of Spring Break.
Calendars for the 2017-2018 school year for all employee groups have been updated and are published on the Human Resources website.
If you are an exclusionary status certificated employee, your contract will include the following statement: “This contract is for the limited period of the 2016 - 2017 school year only. There is no expectation of employment beyond this contract period.”
There are a variety of reasons for which you may have been hired on an exclusionary status contract. If you are an exclusionary employee, you will be sent a letter from the Governing Board in April confirming your employment status. If you are not sure of your status, you may review your employment contract for this information as well. If you are still not sure, you may ask your administrator or call Human Resources. The Human Resources Department will make every effort in assisting you with employment opportunities. Following the placement of obligatory transfers, we will provide principals with names of exclusionary employees and outside candidates for the positions they have posted.
The Board for the Arizona State Retirement System (ASRS) has adopted the contribution rate for the 2017-18 fiscal year. Effective July 1, 2017 the total contribution rate, including retirement and long term disability contributions, will be 11.50% for employees who meet the criteria for active membership. Currently, the total contribution rate for employees who meet criteria for active membership is 11.48%.
Early reporting of planned absences in SmartFindExpress can increase the likelihood of securing a quality substitute. Many substitute teachers utilize a feature in SmartFindExpress that blocks the system from calling them for any same-day assignments. This limits the number of substitutes that are available to be called in the morning call out.
The use of substitute teachers will typically increase in the third quarter. It is imperative that planned absences get posted well in advance, not the night before or the day of the absence. Teachers have the ability to report absences up to 300 days in advance.
Arrange for a substitute teacher online or call SmartFindExpress at (480) 498-6558.
If you are a new teacher and you have not registered for a PIN, please do so immediately.
Registration instructions for new teachers:
- Call the system phone number at (480) 498-6558.
- Enter your Access ID followed by the (*) key
- Enter your Access ID again when it asks you for your PIN followed by the (*) key
- Record your name followed by the (*) key
- You will be asked to select a new PIN. Enter a PIN with at least (6) digits in length followed by the star (*) key
The district's Medical Leave Assistance Program allows employees to donate their own sick leave to other employees.
See Board Policy GBBD and Regulation 2 for Details
Specific guidelines are in Governing Board policy GBBD: Leaves and Absences, and in its regulation (2) on sick leave. Additional information on the Medical Leave Assistance Program is available on the HR intranet site.
Donations Offset Unpaid Time
Employees who are unable to work for four or more weeks - due to their own illness - may request that other employees donate sick leave days to help cover any unpaid time. Human Resources reviews the requests. If approved, they will be posted at all work sites. Requests will also be posted on the HR intranet site.
Donors Must Have at Least 30 Accrued Sick Leave Days
Employees may donate if they have accrued at least 30 sick-leave days. If you wish to contribute, you can print a Medical Leave Assistance Donation Form from the HR intranet site and send the completed form directly to HR.
The District Prohibits Personal Requests
Solicitation of sick leave donations - either by the person requesting donations, any other person or any other method - is prohibited. If there is evidence that solicitation has occurred, it will jeopardize the donations, and may result in disciplinary action.
By March 2, 2017, Form 1095-C, the employer-provided health insurance offer and coverage statement, will be mailed to eligible employees' homes. The form is available to download immediately on the district's benefits portal, HR InTouch.
If you would like to download your statement, follow these steps:
- From the Benefits home page, scroll to the bottom of the page, click on "Benefits Online Enrollment"or type https:\\mpsaz.hrintouch.com/ in to your URL
- Enter your User ID and Password. If you have forgotten your user ID and/or password click on the Can't access your account? link
- Click Enroll Now
- Click View Tax Documents on the left side of the page
- Select tax-related document
- Click download
You may see more than one statement on your portal. Be sure to download the most recent version listed.
You may find Form 1095-C helpful when filing your tax return, though you are not required to submit the form to the IRS. If you have additional questions about Form 1095-C or your taxes, visit the IRS website.
All three medical plans offered by the district meet requirements of minimum essential coverage (MEC), mandated by the individual shared responsibility provision of the Affordable Care Act.
Female employees and female spouses of employees over 40 are eligible for this service. Click here to view the schedule call 480-967-3767 to book an appointment. Earn 25 wellness points.
2017 Biometric Screenings
If you were not able to attend an onsite biometric screening, you can participate by going to a lab. The vouchers are available through August 31,2017. Click here for more information. Earn 25 wellness points.
Cigna provides access to two telehealth services as part of your medical plan: Amwell and MDLIVE. Connect with a board-certified doctor via video chat or phone, without leaving your home or work. Televisits cost less than going to a convenience or urgent care clinic, and significantly less than going to the emergency room. Click here for more information.
Human Resources Matters is published by the Human Resources Department of Mesa Public Schools, an equal opportunity organization. If an employee feels that he or she has been discriminated against on the basis of gender, race, color, ethnicity, national origin, handicap or disability, the employee should contact the district's compliance officer, Shaun Holmes, Assistant Superintendent of Human Resources at (480) 472-0412.