Volume 10, Number 3, January 2016
ASRS meetings for you on "The Road to Retirement"
Meetings with Arizona State Retirement are scheduled for employees who would like more information.
The January 30, 2016 meetings will be held at the Curriculum Services Center in the Governing Board Room, 549 North Stapley Drive, Mesa.
The March 14, 2016 meetings will be held at the Administrative Services Center, third floor, located at 63 East Main Street, Mesa.
Route 3 - Destination in Sight: Within 3 years of retirement
At this meeting you will learn about pension benefits, retirement calculations, annuity options and much more. This meeting is scheduled for 10:30 a.m. on March 14, 2016.
Route 4 - Next Exit - Retirement: Within 1 year of retirement
This meeting will help you prepare for decisions you will make when applying for retirement such as selecting your pension option, enrolling in health insurance and returning to work after retirement should that be in your future. You will receive a personal benefit estimate and instructions for completing your retirement application. These meetings are scheduled for 8:00 a.m. or 10:00 a.m. on January 30, 2016 and at 8:00 a.m. and 2:00 p.m. on March 14, 2016.
CLICK HERE to register for one of these meetings. Space is limited and you will receive a confirmation e-mail at a later date if your registration is accepted. Employees who do not have access to a computer may use the workstations in the Human Resources lobby or seek assistance at their individual work site. Questions may be directed to Deb Herman in Human Resources at email@example.com or call 480-472-0404.
Reimbursement for unused sick leave
As a result of the meet and confer process, changes have been made to Article 31 of the Working Conditions and Benefits for Certificated employees.
Employees shall be reimbursed for unused sick leave days upon termination/interruption of service to the District by retirement, resignation, death, or reduction in force under the following provisions, providing funding for reimbursement is available:
1. Employees, with at least five (5) continuous years of service with the district, who terminate by retirement and who notify the District of their retirement prior to the following deadlines shall be reimbursed at sixty (60.00) dollars per day for up to two hundred forty (240) days:
a.) Retire at the end of the contract term: Notify by March 1 * For the 15-16 school year, this deadline has been extended to March 31st
b.) Retire at the end of the first semester: Notify by October 1
Employees with at least five (5) continuous years of service with the district, who terminate by retirement and fail to notify the district by the deadlines outlined above, shall be reimbursed at fifty-five (55.00) dollars per day for up to two hundred twenty (220) days.
2. Employees who terminate by resignation, notify the district of their resignation by March 1, work through their contract end date and have at least five (5) continuous years of service with the District at the conclusion of the individual's last year of employment shall be reimbursed at sixty (60.00) dollars per day for up to two hundred twenty (220) days. Employees who terminate by resignation and have at least five (5) continuous years of service with the District at the conclusion of the individual’s year of employment, but do not work through their contract end date or do not notify the district of their resignation by March 1, shall be reimbursed at fifty-five (55.00) dollars per day for up to two hundred twenty (220) days. Total years of service are reduced by unpaid, non-FMLA leaves of absence that exceed a full semester. * For the 15-16 school year, this deadline has been extended to March 31st.
Talks on salaries, benefits begin
Governing Board and employee association representatives begin talks on Mesa Public Schools salaries and benefits in January. All meetings are open to employees and the public.
MEA and MPS teams: The Mesa Education Association's team includes Tammie Pursley (spokesperson), Josh Buckley, Nancy Munoz, Joelyn Hilton and Kathy Eustace.
The Board's team is comprised of Pete Lesar (spokesperson), Bruce Petersen, Shawn Lynch, Jan Cawthorne, Sandi Kuhn and Ken Erickson.
MESPA and MPS Teams: The Mesa Education Support Personnel Association's team includes Andy Arvayo (spokesperson), Rich Berumen, Liz Dean and two others yet to be determined.
They will meet with board reps Pete Lesar (spokesperson) and Christi Chapman.
MESPA, MEA Adviser: Mike Weaver, MEA organizational consultant, will be an adviser to the MEA and MESPA teams.
MEA Sessions: The first session begins January 25 at 4 p.m. in Board Room at the Curriculum Services Center, 549 N. Stapley Street, Mesa. Future sessions will be on Mondays through the month of May.
MESPA Sessions: The first session begins January 27 at 3:30 p.m. in Room 301 at the Administrative Services Center, 63 East Main Street, Mesa. Future MESPA sessions will be conducted on Wednesdays through the month of May.
Under the MPS compensation plan, employees who complete coursework and/or degrees that meet the plan criteria will be compensated with an increase in their base salary or hourly rate, effective the following school year. The plan includes an annual deadline for reporting eligible coursework and/or degrees.
Certificated Contract and Administrative Staff
Coursework and/or advanced degrees that have been PARFed, approved and completed between January 1, 2015 and December 31, 2015 will be used in calculating 2016-17 compensation. Official transcripts must be submitted to Human Resources no later than February 15, 2016.
Please refer to governing board policy GCBA-R for the complete guidelines and criteria. Questions may be directed to Ginger McCarty at firstname.lastname@example.org or 480-472-0408.
Classified Supervisors and Full-time or Part-time Hourly Staff
Approved coursework and/or professional development classes completed between January 1, 2015 and December 31, 2015 will be used in calculating 2016-17 compensation. Documentation of completed classes, in a block of 15 professional development credits, must be submitted to Human Resources no later than February 15, 2016.
Please refer to governing board policy GDBA-R and the Professional Development Guidelines for Classified Employees for complete criteria and information. Questions may be directed to Karen Palmer at email@example.com or 480-472-0428.
2015-2016 Incentive Program
On November 24, 2015, the Governing Board approved the guidelines for the 2015-2016 Incentive Program. Provided there is funding available, the incentive program will give employees an opportunity to increase their 2015-2016 compensation by achieving annual goals.
The development of the 2015-2016 incentive goals is a collaboration between principals or department directors and their staff members. All employees should be fully aware of their site or department goals and Incentive Program requirements. Incentive Program Guidelines include detailed information on participation criteria, some of which are highlighted here:
• Employees must be hired on or before March 11, 2016.
• Employees must be employed through April 21, 2016 and work at least 72 hours.
• The amount of incentive earned will be prorated for teachers who start after October 9, 2015 or are on a part-time contract.
• Teachers who have received an inadequate classroom performance rating on their evaluation or a Preliminary Notice of Inadequacy of Classroom Performance will be ineligible if they fail to correct the deficiencies within prescribed timelines.
• Support staff will be ineligible if they are placed on a for-cause probation and do not successfully complete the probation.
• Employees who are not rehired as a result of job performance are not eligible.
• Substitute teachers have a unique set of criteria, and must work a minimum of 60 days to be eligible.
This list is not a complete set of criteria; additional requirements must be met to be eligible for participation in the program and to receive any compensation. CLICK HERE for the Incentive Program Guidelines for complete information.
The incentive plan for teachers has been updated in accordance with ARS §15-977, subsection B, paragraph 2
Arizona Revised Statue 15-977, subsection B, paragraph 2, states that individual teacher performance as measured by the teacher's performance classification pursuant to Arizona Revised Statue 15-203, subsection A, paragraph 38, shall account for 33% of the performance pay portion of the classroom site fund.
How does this affect the incentive plan? In simple terms, the way the Prop 301 incentive plan dollars are distributed is changing. For teachers, 66% (33% WIG, 33% PD) of their incentive pay will be based on achievement of school-wide goals and the remaining 33% of their incentive pay will be based on each individual teacher’s evaluation performance classification.
For all classified staff, certificated hourly staff, and department-based staff, 50% of their incentive pay will be based on achievement of the school’s or department’s wildly important goal, and 50% of their incentive pay will be based on achievement of a professional development goal.
Direct questions about eligibility to Christi Chapman (Classified) at firstname.lastname@example.org or (480) 472-0420 and Deb Herman (Certificated) at email@example.com or call 480-472-0404.
Policy review - Policy JHG, Child Abuse
Child Abuse Reporting: All school district personnel are required by law (A.R.S. § 13-3620) to report suspected child abuse. This applies to all employees and volunteers when acting in the scope of their employment with Mesa Public Schools. If abuse is suspected, notify your supervisor or administrator. Failure to report is a crime. Note: Reporting to your School Resource Officer (SRO) fulfills your mandated reporting requirements.
How to Report Suspected Child Abuse: To report suspected abuse, call local law enforcement, the Department of Child Safety (DCS) or both, depending on the circumstances. CLICK HERE for phone numbers and guidance in determining who to call. If you're not sure the situation constitutes abuse, call MPS Security Director at 480- 472-1152 for direction.
Child abuse must be reported immediately. Immediately means without delay. This report must be followed by a written report which is found online in the OnBase reporting system. This written report does not replace your requirement to report to police or DCS.
Change of address
In late January the W-2's for tax year 2015 will be mailed to homes. Address changes must be submitted to Human Resources by Wednesday, January 13, 2016 in order to have the W-2 sent to the new address. To change your address with the district, please complete the Personal Data Change form and fax it to Human Resources at (480) 472-0422.
Employees who are members of the Arizona State Retirement System (ASRS) should notify ASRS of the address change as well. ASRS address changes are submitted on the web. CLICK HERE
Renew certificates with ADE
To speed the certificate-renewal process, the Human Resources Department will roll your fingerprints and verify your professional development hours in advance.
- Verification of hours and fingerprinting
2-5 p.m. March 31, 2016, Administrative Services Center, Room 303, 63 E. Main St., Mesa.
- Re-certification event with the Arizona Department of Education
2-5 p.m. April 13, 2016, Curriculum Services Center, Board Room, 549 N. Stapley Drive, Mesa. Employees may submit their completed renewal applications with the appropriate fees (checks or money orders only) to ADE officials and receive their new teaching certificates immediately. Human Resources staff will also be on hand to roll your fingerprints, verify professional development activities and answer your questions on this process.
The annual Lose and Win weight loss challenge is starting again and we made some changes in the program to increase participation. The program is designed to help you accomplish your new year's resolutions by taking steps to becoming a healthier you. See the flyer HERE.
Weigh-ins will be held the week of January 11-15 and the challenge will begin January 16. The weigh in for Admin Services Center will be on Wednesday, January 13 11am-1pm in room 301A. See below for other locations. You must weigh in by January 15 to participate.
• Click HERE to find a location to weigh-in at a high school or department.
• Click HERE to find a location to weigh-in at a junior high or elementary school.