Area Captain Responsibilities

Building Captain Responsibilities

Emergency Preparation

  • Select Floor Searchers and backups.
  • Train all Floor Searchers and their backups.
  • Train all floor occupants in the Emergency Evacuation & Crisis Plan.
  • Ensure that all employees on their floors are familiar with specific location and operation of fire alarm pull boxes, stairwell exits, and fire extinguishers.
  • Ensure that all employees know location of designated Assembly Areas.

Emergency Conditions

  • Direct personnel to stairwells and outside.
  • Evacuate to the Assembly Area and conduct roll call.
  • Confirm with Floor Searchers that all employees are evacuated.
  • Report to the Fire Department Representative if any mobility-impaired persons require assistance from the fire department personnel.
  • Ensure that all personnel from the area remain in the assigned Assembly Area until given further instructions.

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Floor Searcher Responsibilities

Emergency Preparation

  • Assist Building Captain in training employees in the Emergency Evacuation & Crisis Plan.
  • Ensure that all employees in the area understand the Emergency Evacuation & Crisis Plan and know the location of the emergency Assembly Area.

Emergency Conditions

  • Direct personnel to keep to the right in the event fire department personnel are using a stairwell.
  • Ensure that all personnel in the area have been evacuated by looking in every cubicle, office, conference room, restroom, and break area to ensure that no one is left behind.
  • Exit after determining if there are any mobility-impaired personnel remaining in the area or near the exits.
  • Evacuate and proceed to assigned Assembly Area.
  • Report to the Building Captain that the area is clear and/or if mobility-impaired personnel are still in the building.
  • Ensure that all employees from the area have gathered in the assigned Assembly Area and that all employees remain in the Assembly Area until directed otherwise.



Emergency Evacuation Response Team

Building Captain:                            Executive Director        or          Executive Secretary, 2-0702        


Floor Searcher Department Name Back Up

1st Floor

   Lobby Area                             Receptionist, 2-0500           Sr. Records Clerk, 2-0741
   West Area – Health Services  Secretary, 2-0562  Health Asst., 2-0563
   East Area – Audiology Secretary, 2-0516      Audiologist, 2-0506

2nd Floor

   West Area – Psych Services Sr. Records Clerk, 2-0619 Clerk, 2-0566
   East and Center Area – MDLP   Secretary, 2-0883 Registrar, 2-0882

3rd Floor

   East Area -SynergySE Supervisor, 2-0623 Specialist, 2-0880
   West Area - Rooms Secretary, 2-0720 Specialist, 2-0502


Floor Searchers/Radio Call Numbers 



Building Captain evacuates to Assembly Area – Radio Call Number:   Student Services 1

Floor Searchers - First Floor   Radio Call Number
   1st Floor Center                    Receptionist                                Student Services 10
   1st Floor East Audiology    Student Services 10 East
   1st Floor West Health Services    Student Services 10 West
Floor Searchers – Second Floor    
   2nd Floor East/Center Area     MDLP    Student Services 20 East
   2nd Floor West Sp. Ed. Records    Student Services 20 West
Floor Searchers – Third Floor     
   3rd Floor East SynergySE     Student Services 30 East
   3rd Floor West  Special Education    Student Services 30 West



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Assembly Area

   Southwest parking lot, south of the SSC building along Country Club Drive.

   Assembly Area Map


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Bomb Threats


Threat by Telephone

1. Don't hang up! 1. Write down the exact statement if       possible.
2. Stay as calm as possible. 2. Call 9, 911 (MPS Phones), 911 (tenant phone).
3. Attempt to find out why the threat is being made. 3. Contact School Safety and Security at (480) 472-1150 or (480) 898-8576.
4. Identify the type of threat and to whom the call is directed. 4. If directed to evacuate do so in accordance with the "General Evacuation Procedures."
5. Try to calm the caller.  
6. Get as much information as possible about the threat and motive. (See "Bomb Threat Checklist")  

Suspicious Packages, Mail, Etc.

  1. Do not handle!
  2. If an item is opened and appears threatening or contains a suspicious device, do not handle any further!
  3. Refer to the "Letter and Parcel Bomb Recognition Points" (below).


Letter and Parcel Bomb Recognition Points

  • Foreign mail, air mail, and special delivery.
  • Excessive postage.
  • Oily stains or discolorations.
  • No return address or strange or unfamiliar return address.
  • Protruding wires or tinfoil.
  • Excessive securing materials such as tape, string, etc.
  • Lopsided or uneven envelope.

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Bomb Threat Checklistchecklist

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Civil Disturbances

Civil disturbances are generally riots and demonstrations, marches, groups and assemblies that have become riotous, or they can be a single individual who is acting in a suspicious or threatening manner.

  1. Call 9-911 (MPS phones), or 911 (tenant phones) and report the activity.
  2. Notify the SSC Executive Director's Office at 472-0702 and notify District Security at 472-1150 and all affected areas.
  3. Secure the area (lock doors, safes, files, vital records, etc.).
  4. If evacuation becomes necessary, do so in accordance with the "General Evacuation Procedures."

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If a Fire Occurs, the Person Discovering the Fire Shall:

  • Use fire extinguishers on small, wastebasket-sized fires.
  • If fire is still burning, activate the fire alarm.
  • Dial 9-911 (MPS phones) and report the location of the fire.  Be specific and give your name, the name of the building, street address, the floor (where applicable), and on which end of the building the fire is located. Stay on the line until the information is confirmed.
  • Turn off electrical equipment only if time permits and it is safe to do so.
  • Assist any visitors in area with evacuation procedures.
  • Inform Building Captain of fire location.
  • Proceed quickly and calmly to the nearest exit/stairwell and exit the building.
  • Proceed to your designated Assembly Area. Remain in the Assembly Area until directed to leave by an "all-clear."


  • Do not use any elevators.
  • Do not re-enter building given the "all-clear."

If Trapped in a Room:

  1. Place cloth material around/under the door to prevent smoke from entering.
  2. Close as many doors as possible between you and the fire.
  3. Do not open or break windows unless necessary to escape. Outside smoke may be drawn in.
  4. Be prepared to signal your location through the window.

If Caught in Smoke:

  1. Drop to your hands and knees and crawl.
  2. Hold your breath as much as possible.
  3. Breathe through the filter of your blouse, shirt, or jacket held over your nose and mouth.
  4. Breathe through your nose.

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General Evacuation Procedures

  1. Proceed quietly and orderly.
  2. Proceed to the predetermined exit or alternate exit if necessary. Shut all doors when leaving. 
  3. Elevators should not be used.
  4. The Building Captain proceeds immediately to the Assembly Areas to await Floor Searchers' reports.
  5. The Floor Searchers will check meeting rooms, restrooms, storage/utility areas, private offices, and workstations to alert occupants of the evacuation.
  6. All disabled persons are taken immediately to the designated area of rescue or their assigned Assembly Area with the assistance of two (2) assigned staff members. One staff member will evacuate and notify appropriate fire/rescue personnel.
  7. The Building Captain shall notify the Fire Department personnel of the location (i.e. east stairwell) of the disabled person(s) if left in an area of rescue.
  8. Once outside, employees should go directly to the designated Assembly Area and remain there. The Building Captain will determine if all personnel are present.  Employees should not return to the building until an "all-clear" message is received from the Building Captain.

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Lockdown Alert Notification Tree

Initiate Notification To:

Secretary to the Executive Director for Special Education by email, hand-held radio, and by phone (472-0702) who will notify: 

  • Receptionist
  • Secretary, Special Education
  • Secretary, Health Services
  • Secretary, Audiology
  • Secretary, MDLP
  • SynergySE 
  • MPS Security: 472-1150            (after hours call 9, 898-8576) 
  • Mesa Fire Department  9,911      (non-emergency)  664-2101

Secretary, Special Education, who will notify: 

  • Special Education Office Staff (by person or phone - open office area)
  • Senior Special Education Records Clerk

Secretary, MDLP, who will notify:

  • Itinerant VI/OI DepartmentsVI/OI
  • Itinerant APE/HI/TBI Departments
  or 472-0667
  • Cafeteria
  • Saguaro Conference Room
  • Content Specialists

Secretary, Health Services, who will notify:

  • Workroom
  • IMC
  • Native American Program
  • Arizona Room
  • Assistive Technology
  • Preschool

Secretary, Audiology, who will notify:

  • Student Records
  • Preschool
  • TBI
  • Grand Canyon North
  • Grand Canyon South

Synergy SE, who will notify:

  • Ocotillo Conference Room
  • Sedona Room
  • Classroom 324
  • Classroom 325
  • Classroom 331
  • Classroom 344
  • Classroom 345
  • Classroom 346
  • Classroom 347
  • Classroom 349
  • Storage Room



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Lockdown Procedures


In the event of an intruder or other external threat, lockdown procedures will be initiated at SSC. The following procedures apply:

  1. Secretary to the Executive Director must be notified by hand-held radio and by phone (472-0702), and the Building Receptionist must be notified by hand-held radio and by phone (472-0500).
  2. The words "LOCKDOWN" must be repeated loud and clear at least four (4) times by the person notifying others.
  3. All doors must be locked immediately. Even unoccupied rooms must be locked.
  4. Floor Searchers will monitor the crisis via phones and hand-held radios and keep area staff members informed.
  5. The Building Captain will declare the "all-clear" when instructed to do so by the Building Receptionist or police/fire department personnel. All employees should remain inside the building until directed otherwise by the Building Captain or police/fire department personnel.

Lockdown Responsibilities

Building Captain:

  • Initiates or receives alert and maintains radio contact.
  • Locks doors and directs Floor Searchers to lock doors.
  • Contacts police (9-911 or 911) and District Security (472-1150 or 898-8576) and follows instructions per police/fire department personnel.
  • Declares "all-clear" when instructed to do so by the Building Receptionist or police/fire department personnel.

Floor Searchers:

  • Lock doors per Building Captain's directions.
  • Report to the Building Captain for directions.

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Natural Disasters

In the event of a natural disaster inflicting damage on the SSC where the safety of the employees and of the general public is threatened, the following procedures have been put in place.

Flood or Water Damage

  1. Notify Building Receptionist at 472-0500.
  2. Secure your area and all vital records.
  3. Use extreme caution around electrical equipment, appliances ,or outlets near the leaks and/or water.
  4. If directed to evacuate, proceed in accordance with the "General Evacuation Procedures."

Hazardous Materials Spill or Gas Leak

  1. In the event of a spill of hazardous material or a direct gas leak within or adjacent to the building, notify MPS Operations at 472-6000, who will in turn notify the appropriate authorities.
  2. If evacuation becomes necessary, do so in accordance with the "General Evacuation Procedures."
  3. Once outside, proceed to the designated Assembly Area and do not smoke, light matches, or lighters.
  4. Comply with the directives from the emergency personnel.


Tornadoes are rare in Arizona, but they do occur. According to the National Weather Service, Arizona averages about four (4) tornadoes a year and are most likely to occur from July to September.

  1. Move away from the windows due to the threat of flying glass.
  2. Take cover in an interior room or hallway or under desks or tables.
  3. Stay in a secure area until you are given the "all-clear."


The greatest destructive force in any city-centered earthquake is fire. The breakage of gas lines and fallen power lines holds a high potential for fire and explosions. According to the Arizona Geological Survey, potentially active faults are scattered throughout southeastern and central Arizona, including the Phoenix metro area. These faults have low slip rates, however, and have had little historic activity.

During an Earthquake:

  1. Take cover underneath a desk or table. Protect your head and neck.
  2. Move away from windows, shelves, and heavy objects that could fall on you.
  3. Evacuate the building as soon as it is safe to do so.
  4. Do not attempt to use the elevators.

After an Earthquake:

  1. If still in the building, evacuate in accordance with the "General Evacuation Procedures."
  2. Be prepared for aftershocks. Do not return to the building until directed.
  3. Give first aid to injured personnel.
  4. Do not move victims unless absolutely necessary.
  5. Wait for and follow instructions from emergency personnel.

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Power Failure and Elevator Breakdown

Power Failure

If the power should fail, employees should remain calm and limit their movement. EXIT signs will light up. Do not attempt to use elevators.

  1. Notify Building Receptionist, who will notify MPS Operations at 480-472-6000 or by hand-held radio.
  2. Check to see if people are trapped in the elevators. Let them know that help is on the way.
  3. If you are notified to do so, evacuate in accordance with the "General Evacuation Procedures."


If you become trapped in an elevator during a power outage, mechanical breakdown, or other emergency, remain calm and do not try to forcibly escape by damaging the elevator doors.

  1. Do not panic, you will not run out of air and the elevator will not free-fall.
  2. Push the alarm button at regular intervals to alert others of your predicament.

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Purpose and Emergency Personnel

To provide for the safety and protection of the public and employees and the orderly evacuation from the SSC buildings in the event of emergency situations.

Emergency Personnel

  1. The SSC Safety Committee Chair will designate Floor Searchers and backups to assist in carrying out the procedures outlined in the Emergency Evacuation and Crisis Plan.
  2. The SSC Safety Committee Chair will be responsible for providing training to all Floor Searchers and their backups.
  3. All Floor Searchers are responsible for verifying that their employees have been familiarized with the location and use of fire alarms, fire protection equipment, exits, areas of rescue, and assembly areas.
  4. Floor Searchers shall assign staff member(s) for the disabled person(s) in their areas.
  5. The SSC Safety Committee Chair will schedule and conduct evacuation (fire) drills as required by law.