Google Drive with Students
How you can use Google Drive efficiently with your class!
You have options for how you can have your students turn in work with Google Drive. The most basic way is to have students create a document or presentation and share it with you by selecting the share settings. However, doing it this way will get tedious for you because you will get emails from every student, and their projects will be scattered throughout your drive folder (the "Shared with me" folder).
Here are some efficient, organized ways to utilize drive and make tracking and grading projects easier:
If you are teaching 7th-12th grade, there are two ways that students can submit Google Docs using a Canvas Assignment:
1) Students can share the URL of the Google Doc, Slides or Sheet by using the Website URL submission option. However, they will need to manage the permissions properly so that you can view them.
2) Teachers and students can connect their Canvas account with their Google Drive account. When both the teacher and student connect their Canvas and Google Drive accounts, Google Doc will automatically be a submission option.
A benefit to using this option: When the Google Doc assignment submission option is used, Canvas takes care of the permissions and presents the submission in a standard file format in Speedgrader so that teachers can use the Speedgrader file preview and commenting tools. So it will be easier for you to grade.
All MPS teachers and students are encouraged to connect Canvas with their MPSConnect Google Drive account. You only have to do this once, and directions can be found here.
Use a form!
Create a form for students to turn in assignments. This works for Google Docs, Prezi, and just about any electronic file. When students submit the link to their assignment on the form, all of their information can be found on one spreadsheet, for easy access & grading. In order for you to see the file, students need to share it with "anyone with a link."
- You can share a form with your students on your Architeck website, just like I am sharing one here: Click here to submit assignments! (click to see an example form)
- Or you can use a picture with a link to a form (click the picture to try it out):
Have each student create a folder...
...in their Google Drive and share it with you so you can see all of the work inside. After they create and share the folder, you can organize all of your student folders into one main folder in "My Drive" for easy access. Folders will be in alphabetical order, so have students name the folders according to how they are organized in your grade book. If you go by last name, tell them to name their folders with last name first.
You will be able to view any assignments that are in this folder. After initially sharing the folder, students do not need to share each assignment with you. You will always have access to anything in this folder.
You create folders to share with your students.
You are the owner, so they cannot delete the folder. You can have assignments/templates already in the student folders. Both you and the student will be able to see anything in these folders without needing to share a document every time they turn something in.
Keep in mind when working with Google Drive folders...
It is easier to give permissions to one main folder rather than individually sharing each document that gets put inside the folder. For example, an easy way to share assignments or templates with students is to create one folder and give students view-only privileges. Any file that you put into that folder will automatically be accessible to students so they can open it and make their own copy to use.