Sample Purchasing Forms

elow are links to the documents that various public purchasing entities have created to make purchases as effective, cost-efficient and compliant as possible.  These documents are merely presented here as best practice recommendations and as a resource to public buyers. Questions regarding any of these samples may be directed to the Director of Purchasing.

Checklist for Completing Bid/RFP Packages

Closing Bid Packages

Closing of a Quote

Closing RFP Files

Conflict of Interest Form

Contractor Performance Report

Contractor Performance Report for Multiple Vendors

Emergency Procurement Checklist

Thank you to Lila McCleery
Phoenix Union

Evaluation Committee Instructions

Evaluation Committee Statement

Quote Forms

Sole Source Justification

Solicitation File Check-Off List

Solicitation Review Form (End User)

Vendor Performance Report

Written/Verbal Quote Summary Form